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The Visual KPI Dashboard

From the Visual KPI Dashboard, you can monitor all of your information, personalize the Dashboard, add new visualizations. You can have as many dashboards as you want, and they belong to profiles.

The Dashboard is your personalized or role-based visualization of KPIs and other object types (charts, groups, tables, embedded content, etc.). You decide what goes on your Dashboard and how it’s arranged. 

Visual KPI Dashboard

The Visual KPI navigation menu is located in the left sidebar. From here you can access Groups, all KPIs, Charts, and Tables available in your Visual KPI site. 

Use the Visual KPI menu to navigate between your dashboard and objects

To hide the navigation bar, click the show/hide navigation icon (  ). On your mobile device, or anytime your screen is smaller, you’ll automatically see the show/hide navigation icon. Click it to open the menu.


Want to share a particularly interesting KPI, chart, trend or other data with someone else? Click Share ( ) in the main menu. Use Copy to Clipboard and share the link in any app, or use Email to open your email client. You’ll be asked to set up your preferred email client the first time, but once it’s set up, you’ll be taken directly to your email client. Your email will automatically include a link to the data you want to share. Your colleagues will see exactly what you see. 

share url to dashboards and trends

Get Help

If you get stuck using Visual KPI, click Help (  ) in the main menu. Here’s you’ll find your site’s administrator name and email address. Need a new data source added to your Visual KPI Dashboard? Email your site admin.

The Help screen also has links to the Transpara support website and other helpful links.

You can also see some general stats for your site on the Help screen. Here’s where you can quickly check which version of Visual KPI you are running and the type of license this instance of Visual KPI is using.

In the top bar you’ll see the Search bar. You guessed it. You can search any KPI by entering a word or phrase. The Search will return any element that contains the search parameter. Search may return Dashboards, Groups, KPIs, Charts, or Tables. If the term is there, KPI will give you the options. Click a returned item to open it.

Visual KPI dashboard


Remember, Visual KPI shows your data in real time. The timestamp in the top bar shows you the exact time, down to the second, that the currently viewed data was returned.

Refresh Your Dashboard

While KPIs update in real time, you may want to use the refresh icon ( ) in the top bar. Clicking refresh will assure that you have up-to-the-second results.


In the top bar, the orange-colored number with an icon next to it that looks like an eye () is your Visual KPI Watchlist. Think of your Watchlist as those KPIs that could get your promoted or fired. You add KPIs to your Watchlist like you add favorites to your bookmarks bar in your browser. Visual KPI tracks the KPIs in your Watchlist and alerts you when any of those saved KPIs are in alert condition. The number tells you how many of your watched items are in alert condition. Click your Watchlist to see details of your KPIs in alert. Learn more

Your company logo is also in the top bar. Your admin can use the Visual KPI Designer to change the Visual KPI logo to display your company logo.

Change Profile

If you have several profiles linked to your Visual KPI site, you can use the Change Profile icon () to select a new one. Each profile may have unlimited Dashboards associated.

Change Dashboard

Likewise, you can change to a different Dashboard ( within the selected profile, if you have several Dashboards associated with the profile. Use the Dashboard pull-down menu to see other existing Dashboards.

Home Icon

Click Home () to access the top-level of the group you are currently viewing. Quickly display your top-level groups by clicking the Home icon. Clicking on the Visual KPI icon at the top of the main navigation bar has the same function, but it will also turn off any filters you have set.

KPI Options

The Options icon () offers you different ways to interact with Visual KPI.

The Options change depending on what you are viewing. For example, if you are viewing your Dashboard, the Options icon allows you to customize your Dashboard or create a new one (assuming you are not on a locked profile). But if you are on the Groups, KPI or another tab, you’ll see Add to Dashboard.

Use Visual KPI options icon to add objects to your dashboard, add an ad hoc trend, pin objects to the Bookmark Bar or Hide the Bookmark bar.

You may see an option to create an Ad Hoc Trend, Pin a KPI to the Bookmark Bar, or Hide the Bookmark Bar. 

If your Visual KPI site is configured to change the timestamp display, you’ll see an option to toggle the timestamp display between Client Time (based on the time setting of the device you’re using to access a Visual KPI site) and Server Time (based on the Visual KPI server time).

If your admin has configured themes, you can also toggle between light and dark themes for your Visual KPI interface.

Status Legend

Below some data, you’ll see a status legend that shows you how to read conditions of that data. The legend that appears depends on the data you are viewing and what conditions and limits your admin has configured for status in the Visual KPI Designer.

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